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6 Common Productivity Restraints and How to Overcome them

With so much economic uncertainty organisations must continue to produce the work on budget and on time.  It is also prudent to advance project development in anticipation for a cash splash late in the financial year to deliver a project with money that has suddenly become available.

Being more efficient with our time is a serious contender to not only produce current workflows quicker and cheaper, but what we save can be applied to better position project teams to respond to short term demands to accelerate anticipated projects.

Here are 6 common productivity killers and a look at how we can use what we already have, to increase productivity:

  1. you can look here No Operating Rhythm

It is no surprise that when we work without an expected sequence of events, that moves us closer to the grand finale, focus is easily distracted.

Set up your day, week or month so that you can flow between tasks and have the confidence that you apply the optimum effort to move closer to the next phase or stage.

A simple way that we set up a rhythm for the day is in our typical routines i.e. arriving at work, make a coffee, catch up on latest events / issues with colleagues.  Look at how you typically navigate through the day and week to identify where flow is disrupted unnecessarily and choose to maintain or replace with something more productive.

Understanding where you are most productive at certain tasks i.e. in the morning or the evening, and scheduling those tasks to occur during those times, helps you to access your best rhythm during the day.

Habits and skills are created with rhythm.

  1. http://homescope.ca/red-deer-central-ab-real-estate-news-months-of-inventory-m-o-i-is-high-everywhere-what-it-mean/?relatedposts=1 Technology

On average, the technology that we have at our disposal is utilised at only 20% of its functional capability.  This is because most people do what they are used to and continue to do what they usually do.  Invest time to trial and error technological functionality so find out how it can serve us at its fullest potential.

When we can use technology in real time, i.e. to type up meeting minutes on the go – this is optimising time by not hand writing minutes and later typing them up.

We also use many ways to create reminders.  There is a trail of reminders and To Dos in our hard copy note books, different Apps, the calendar, alarm clock, emails we send to ourselves, task lists, post-it notes.

Find a single system you like and stay with it.   If you can access it when mobile – all the better.

  1. azithromycin prescription dose Email Dithering

What a drain!  Working through your emails every day is exhausting.

Create a daily time slot to batch email management.  Go through the list to make decisions about each email of its urgency and whether to focus on it, file it or move on.  When you do this during the most distracting part of the day, that’s OK because this is a job that is easy to put down and start back up with.

Also, consider those emails that staff members send for your involvement.  Consider, would they be able to sort it out themselves if you left them to it.  By empowering staff, they will do things for themselves and involve you only when it is necessary.

  1. Too Many Tasks and Activities

Having too many goals in a pile on the table or in a task list is very distracting.  It is hard to get traction on any one of them because you are concerned that another task isn’t moving forward.  So, a jostle between tasks moves each forward but only marginally.  Spending most time on low value activities just to get them done, is also a misperception of progress.

Set the time aside to look at the big picture and set out the objectives.  Identify the goals and targets and prioritise them.  With the team, commit to those goals and targets.  Benchmark and regularly self-assess progress so you can constantly adjust, so that you move toward your objectives faster.

Use visuals so that the team can see what project entails. Put the project objectives and the plan on the wall.  It will be a constant reminder for you and the team of the urgency and where we are at.

Work with your team to understand how tasks impact on them, and include yourself.  Work through resource levelling together to optimise team performance.

  1. No Down Time

50% of employees are under performing due to burn out.  When working late or long hours is worn like a badge of honour and productivity is not optimal – there is a sign that something is wrong.  Expecting our people to work longer hours, with more intensively does not produce more output.  It increases errors and risk, and it reduces work rate and makes your team unhappy.

Until technology replaces people – our time, energy and happiness are our most valuable resources.  So, allowing our people to enjoy a better quality of both time and energy will help productivity.

  1. Your Environment

A tidy desk is a tidy mind?  True enough.  Having paper work piled high is more of a psychological barrier than a practical one.  The thought of going through it all and sorting it out is worse than doing it.  Also, when the environment is less cluttered, there is less to worry about remembering if something important has been covered up – out of sight out of mind.

Being more efficient with our time is a serious contender to not only produce current workflows quicker and cheaper, but what we save can be applied to better position project teams to respond to short term demands to accelerate anticipated projects.

So, what are you going to do? Tell me your ideas, thoughts and experiences in the comments section below.

To find out more about how to maximise productivity, reduce down-time and to accelerate projects, contact Jonathan by email at joinedup101@gmail.com

 Please feel free to share this article with others whom you feel may find it of value. 

To find out more about Jonathan visit LinkedIn

Your feedback stimulates me to be challenged and to share more insights.  I look forward to your correspondence at joinedup101@gmail.com

By | 2017-09-18T03:00:19+00:00 September 18th, 2017|Uncategorized|0 Comments

About the Author:

I am an experienced collaborative leader with strong experience in Australia and the UK. My expertise lies in the areas of developing and managing diverse multi-disciplinary teams and accelerating programmes while enhancing key stakeholder relationships. I am passionate about generating great ideas that enhance life quality and implementing rewarding outcomes with shared benefits and successes to clients, project teams and key stakeholders. I have 20 years of wide professional experience managing complex civil and building projects for private and government clients in transport, water, environment, health, housing, recreation, culture and commercial. I am experienced working in Design and Manage contracts, operational, asset, programme, project and contract management roles including developing and embedding a PM framework into a State government regional office. A demonstrated leader who quickly develops relationships at all levels to create credible and effective change.

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